Annual General Meeting

and Elections

Wednesday January 10^th 2007:

Please refer to our website www.cranburydigitalcameraclub.org/ByLaws.htm    or read here below the CdCC By – Laws regarding the election of the Executive Board for the upcoming year.

Article IV—Officers

 Section 1—Officer Positions:  The following Officers shall be elected annually as hereinafter provided:

a.       President (and Chairperson of the Program Committee)

b.      Vice President (and Chairperson of the Competitions Committee)

c.       Treasurer

d.      Secretary

e.        Webmaster

Descending order of authority is as listed above.

Section 2—Eligibility Requirements:  To be eligible to be elected to serve in an Officer position, an individual must be a member of CdCC in good standing.  Youth members are not eligible to serve in an Officer position.

Section 3—Joint Officer Positions: An Officer position may be shared between two individuals who share a family membership. To be eligible to be elected to serve in a Joint Officer position, both individuals must be members of CdCC in good standing.  Youth Family members are not eligible to serve in a Joint Officer position. Either or both individuals who share a Joint Officer position may attend and participate in Executive Board meetings however they shall only cast one vote in any matter put forward for a decision. In the event that only one of the Joint Officers is present then that vote shall be binding on the other Joint Officer. If the Joint Officers cannot agree on the manner of their single vote then the Secretary shall record that they did not vote on the matter under consideration.

 Section 4—Nominating, Nominating Committee, and Elections:

1.  Nominations:  Nominations shall be made by either of the following procedures:

 - By a nominating committee appointed to search out capable Club members willing to serve if elected to one of the Officer positions specified in Section 1 above.

- By nomination from the floor by any member in good standing who has first ascertained that the person to be nominated is willing to serve if elected to the Officer position for which they will be nominated.

b.      Nominating Committee:  The Nominating Committee shall consist of at least three members in good standing, appointed by the President before the first December meeting.  At the first December meeting, the nominating committee shall announce the slate of Officers to be voted on by the membership of CdCC at the first January meeting.  The first January meeting will be known as the Club’s Annual Meeting.  This nominating committee shall be dissolved automatically once the new Officers have been elected.

3.  Election of Officers:  The annual election of Officers shall take place at the January Annual Meeting.  The vote will take place after the Nominating Committee presents its slate of candidates and any subsequent nominations are made from the floor.  The election of the Officers requires a simple majority of adult members in good standing who are present.  Youth members are not eligible to vote.
4.  Term of Office:  The term of office for the five Officers shall run from the January Annual Meeting for a period of one year or until such time as their successors are duly elected. No member shall hold more than one (1) office at a time.

Section 5—Duties and Responsibilities:  The Officers of CdCC shall perform their duties as stipulated below.

1. President:  The President of the CdCC shall preside over all sessions of the organization, general membership, Executive Board, and any other special meetings that may be required. The President shall be responsible for the general well-being of the organization and shall strive to maintain and enhance the level of Club activities. To affect this, the President shall also be the Chairperson of the Program Committee. The President shall appoint chairpersons for other committees required to meet the current needs of the Club (with the exception of the Competitions committee).  The President may serve as a member of any committee except the Nominating Committee.
2. Vice President:  The Vice President shall perform special functions as directed by the President and will preside over Club meetings in the absence of the President. In recognition of the importance of Competitions to the functioning of CdCC, the Vice President shall also be the Chairperson of the Competitions Committee.

c.       Treasurer: The Treasurer shall be responsible for all financial matters of the organization. The Treasurer shall receive all incoming funds for the organization and shall make disbursements as directed by the Executive Board. The Treasurer shall assist with preparation of a budget for the following year in conjunction with the President and other selected members of the Executive Board. The Treasurer shall prepare an annual report of the financial transactions of the Club, to be presented at the January Annual Meeting.  All CdCC checks shall require the signatures of two Officers.  Generally, checks will be signed by the President and Treasurer; however the checks may not be signed by officers from the same family/household.

d.      Secretary: The Secretary shall be responsible for recording the business transactions at any Executive Board meetings and shall prepare these minutes for approval by the Executive Board. The Secretary shall also prepare the Club’s monthly newsletter for distribution to the general membership by email and for inclusion on the Club’s website.  The Secretary shall also duly note any specific business or decisions transacted at any general membership meeting.

e.       Webmaster: The webmaster shall be responsible for the maintenance and upkeep of the CdCC website which shall serve as the main communications vehicle for the members of the Club and potential members. The Webmaster shall update the website on a regular basis with the results of competitions, CdCC news, and other relevant news and information as deemed appropriate by the Executive Board. The webmaster may, from time to time, make recommendations to the Executive Board about the technical and artistic nature of the Club’s website to ensure that it remains current and relevant for the membership.

Section 6—Reelection:  Any Officer may be reelected to serve an additional term, or terms. There is no restriction to number of successive terms an Officer may serve if duly elected by the general membership.

Section 7—Vacancies and Removal:

a.       Vacancies:  In the event of a vacancy in an Officer position (except that of President) due to resignation, inability or unwillingness to serve, the President (or next most senior Officer presiding) shall declare the position vacant.  A successor for the vacated office shall be elected at the next general membership meeting by a simple majority of the members present.  If the duly elected President of the Club shall be unable to fulfill the duties of their office, and so notifies the Executive Board by their written resignation, the Vice President will assume the duties of the office of President for the balance of the unexpired term.

2.  Removal:  If an Officer appears, through their actions or indifference to the duties of their office, to be negligent in carrying out their duties, this matter shall be bought before the Executive Board for appropriate action. An Officer found negligent in the performance of their duties shall be removed from office by a two-thirds (2/3) affirmative vote of the Executive Board.

Section 8—Renumeration:  No member of the Executive Board, or any other Committee, shall receive compensation for services as an Officer of CdCC or member of a CdCC committee.

The slate presented for the upcoming elections is as follows:

 

President:                    Janet Paxton

Vice President:            Greg DeAngelis

Treasurer:                    Linda DeAngelis

Secretary:           Jerry Carbone & Krystal Pennell
Joint position (see article 1V, section 3)

Webmaster:                 Tony Paxton

 

• Nominations from willing participants may still be made from the floor at the AGM.
• Voting by simple show of hands will follow if no further nominations are made.
•  In the event of any new nomination for any position arising, a paper ballot will be held and the results announced following the first set of round table discussions.

  

Meeting Program:

Round Table Discussions:

Following the elections we will have a series of discussion groups led by our members:

 

Session One: 

Ø      How to mount, Mat, and/or window mat for CdCC & NJFCC competitions.

Ø      “Winning at Photo Competitions” with Neil Persh

Ø      Beginners Elements & Photoshop “Building a List of Tips” with Tony Paxton

Ø      Advanced Photoshop CS2 with David Nissen & James Stephens

 

Refreshment Break

 

Session Two: 

Ø      How to mount, mat, and/or window mat for CdCC & NJFCC competitions

Ø      Program Ideas for 2007, Committees for 2007 with new CdCC President

Ø      How to size your digital files for Digital Competitions (including PSA) with Tony Paxton

Ø      CdCC New Competition rules & theme advice

 

Membership Renewals Due:

Please remember that the CdCC calendar year is from January to December. Therefore, everyone needs to fill in a new membership form and pay dues of $30 per person and $50 per family. Those of you that are Lifetime Charter Members do not need to pay dues but you do need to complete a new form so we can be sure we have your latest contact information.

 

NJFCC Competition Entries:

The next New Jersey Federation of Camera Clubs Print Competition is to be held in February. Your entries must be juried at the meeting on Wednesday 10th January. Please bring your entries, mounted on single mat/mountboard with NO overmat. If you are not sure how to do this please bring your print and we will use it to demonstrate during the relevant discussion session. We are able to enter 18 Color prints, 18 Black & White Prints and 18 trade prints. (Trade = a print that is printed, with no computer editing, at a photolab eg Walgreens, CVS, Target, Taylor Photo, New York Camera etc) Initially we will select one image per person and will take the best of the remainder if needed to reach 18. We are more interested, as a club, in getting as many of our images seen and judged as we can than we are in the politics of winning by overall point percentages at this time.

 

PSA Competition Entries:

Also due at this meeting, are any digital images that you would like to enter for the PSA International Projected Image competition. Details can be found on the web site on the correct sizing for these images. Please limit the number of entries to 10 as we are only permitted to enter 6 per competition. We have decided that we will only enter one image per person in future in order to enable more participation. If you are not sure of how to size your image bring the digital file along with you on a CD or a thumb drive/memory stick/portable storage device and we will show you how to at the relevant discussion group.

 

Zoomerang Link….Last Call:

We have had a great response to the questionnaire/survey, thank you to the 35 people (50% of our adult members!) that have answered the questions for us. Please, if you have not already done so, let us have your answers by Thursday 11^th January. We need to compile the results for the new 2007 executive Board so they can use your ideas and suggestions. The link is:  www.zoomerang.com/survey.zgi?p=WEB225VMRW84F5

and it only takes a few minutes.

Thank you.

 

Photorama Carpool:

We are setting up a carpool, or maybe even a bus, to the NJFCC sponsored Photorama in March. This will be considered as a CdCC outing and promises to be a great day out. I have it on sound authority that the speakers are EXCELLENT!  You can order tickets on line at: www.njfcc.org/photorama.htm

Please let Krystal Pennell, shutter_fly83@yahoo.com  know if you wish to car pool with us from the Ballet School.